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Minutes of the Victoria Bowmen Association Meeting – August 27, 2019

Victoria Bowmen Archery Association

Meeting Minutes – Tuesday August 27, 2019

  1. Call to Order

The meeting was called to order by the President at 7:34pm

  • Attendance

Kendra Savich, Al Wills, Greg Birtwistle, Lisa Lange, Al Anderson, Vesa Myllyniemi, Helena Myllyniemi, Jarrod Ball, Dave Ball, Ellen Van der Hoek, Brendan Hodgson

Guests: Hugh Williams, Brad Barclay

  • Chairman’s Opening Remarks

The President welcomed everyone for attending.

  • Correspondence

Al Wills: Kevin Mackie of Ministry of Social Services advised on August 2nd that the range property has been transferred to Ministry of Transportation.

Attended Invictus Games event, Victoria potentially to host the 2022 Invictus Games – to finalize later.

  • Approval of Minutes

The minutes of the May 28, 2019 meeting were approved.  M. Al Wills, S. Vesa Myllyniemi. Carried.

  • Reports Around the Room

Al Wills: 2021 Nationals is still be determined – potentially Cranbrook to host the 3D event, and Victoria the Target – tba

Jarrod Ball: Tuesday Night Adult Classes at the range are now finished – there were 24 participants – 3 potentially to join the club.  Noted that the 25m butt at the range is completely shot out/falling apart

Vesa Myllyniemi: no report

Greg Birtwistle: Jim and himself have repaired 3 butts at the range

Lisa: no report

Helena Myllyniemi: Summer camps are completed – 3 kids to join the club.  Toilets were pumped and a bow was sold. Financial records are doing well – the summer camps are very lucrative for the club.

Brad Barclay: Outdoor Mailmatch is successful so far.  Has all the medals for the Indoor Mailmatch – to have medal ceremony during one of the indoor shoots

Kendra Savich: Eventbrite doing well for booking/registering for events.  Archer’s Anonymous has been posted on Facebook.  She created a new website geared towards acquiring/informing new members.  See draft website at www.victoriabowmen.com/new

Dave Ball: September 16 is the first Monday Night Drop-in. Sept 23 he will be away – Ellen Van der Hoek volunteered to run the drop-in.

  • Business Arising from the Minutes

Al Wills: BCAA gratefully declined the offer of the old timer/clocks we have. Al still pursuing what to do with them.

Archery Canada’s Nationals Event was a success – Al was proud to see our Club’s Junior Barebow Mark Shields win Gold in the target competition, as well as set a few Canadian Records. Congratulations all around the table for Mark!

Greg Birtwistle: Suggested DynaFoam for replacing the ‘white’ butts at the range – $400 per butt (more cost effective than what we already have). Greg set a motion to proceed with the purchase of DynFoam for the butts at the range.  S. Vesa Myllyniemi and Al Wills. Carried.

  • New Business

Al Wills: AGM prep – all is in order. New executive has been put in place for voting at the AGM on September 24.  New executive members are asked to email their contact info to Kendra.

Greg Birtwistle: Noted that Island Junk Solutions Limited hauled away our debris! Thank you to Island Junk Solutions!

Al Wills: Rick Ellis’ partner Marie Metcalf passed away.  A $200 donation to hospice on behalf of the club will be delivered.  M. Al Wills. S. Helena Myllyniemi

  • Disbursements for Approval

Dave Ball – Classes

Jarrod Ball – Classes

Ellen Van der Hoek – supplies

M. Ellen Van der Hoek. S. Jarrod Ball. Carried

Note: Jim Birtwistle to be compensated for mileage.

  1.  Time and Place of Next Meeting

Annual General Meeting – Pacific Dogwood, Saanich Commonwealth Place – Tuesday September 24, 2019.

  1. For the Good of the Association

Members gave positive statements about the club

  1.  Adjournment

Meeting Adjourned by the President at 8:04pm

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