THE VICTORIA BOWMEN ASSOCIATION

Minutes Board of Directors Meeting January 17, 2012

1. Call to order: – the meeting was called to order by the President at the Nguyen residence, at 7:30 PM

2. In attendance:  Al Wills, Bruce Somers, Bev Somers, Tracy Nguen, Larry Gagnon, , James Collett and Mary Wills.

Absent: Helena Myllyniemi and George Trattner

3. Chairman’s opening remarks:

Al welcomed all attendees, and thanked them for braving the miserable weather to attend. Our lessons continue to be very popular, George is teaching 2 additional classes today to try and get through the waiting list at Saanich Recreation.

4. Correspondence:
   1. Insurance certificate received from Archery Canada, has been forwarded to Saanich Recreation.
   2. Still a lot of inquiries for lessons, timings and for instruction for those who cannot attend the lessons, which should provide a good opportunity once we can use the outdoor facility again.

5. Approval of Minutes of the Previous Meeting:

M Bruce /2^nd Tracy, that the minutes of the previous meetings (November 29^th) be adopted as posted- Carried.

6. Reports - Round the table:.

• Membership (Larry) 53 members now, which is members for 2012, thinks there are about 12 who have not renewed, will send out a renewal notice soon.
• VP (Bruce) The new gate has arrived at a cost of $500 a beautiful stainless steel structure that will work very well. It is ready to go, he will coordinate the installation.
  • Has begun getting the material together to put a shelter roof over the 2 containers to allow for outdoor storage between them.
  • Has made support gussets (triangles) to repair all the butts
  • Toilets, will bring them out to the compound soon, one will always be locked, they will both be secured to the containers. Another lock is required.
• Tournaments (Tracy) – Have hosted 2 tournaments in Nov/Dec well attended. The MICA shoot was held this past Sunday, successful 6 participants, made $70.
  • Suggests more practice with the timer
  • Has suggestions for outdoor shoot under new business.
• James – Has a good feeling for the timing of shoots, wants to ensure we have some resources for teaching scoring etc – Al will put something on the website.
  • Discussion on encouraging all shooters to score more often, even if it is just for their own records.
  • Shirts/Pins/Hats/Towels etc, James asked about the availability and volunteered to look over the stock we have and bring them out for sale at shooting times.
• Social (Bev) – no report – no BBQs in the winter
• Treasurer (Helena) (verbal) – positive bank balance.
• Equipment (George) – (written) Lessons – started 2 new sets of lessons in addition to regularly scheduled. Saanich is going to provide a light for inside the container, Adam and George are going to look at shelving and storage in our container. Both Helena and George have completed their Criminal record checks. Need to come up with a compensation package as the club will be receiving all revenue now.
• Secretary (Mary) – No report – enjoying judging the tournaments.
• President (Al) – BC assessment received, should be deferred under View Royal’s program.
  • Work on the compound is complete, not sure that the gate is properly installed yet, they have been back numerous times.

Business Arising from the Minutes

-        None.

New Business:

·       Tournaments:

o   Queen Victoria Tournament 900 Round Sunday May 27^th, 2012, 10AM practice 1100 Scoring – BBQ lunch

o   Double 720/900 Round June 23 & 24, 2012 10AM start.

·       Training Courses, there has also been some interest from Campbell River, Al will continue to check into availability.

·       Payment of lessons, as the club now receives all the revenue from lessons, we will have to reimburse the instructions – discussion ensued, however without George or Helena in attendance a solution was not forthcoming.

·       Toilet pumping this will have to be coordinated so that the gate/compound can be opened, perhaps the combinations can be given to the contractor – Bruce will look into it.

7. Disbursements: As Helena was not there, Al advised anyone needing claims settled to contact Helena directly.

8. Time and Place of Next Meeting: March 6^th 2012 7:30PM, at Larry Gagnon’s residence 1237 Bewdley Ave in Esquimalt 382-1266.