2012
Championships Meeting January 17, 2012
- In attendance: Al Wills, Mary Wills, Bruce Somers, Bev Somers, James Collett, Tracy Nguyen, Larry Gagnon.
- Al presented the Budget for review, it is as up-to-date as possible as of today, the anticipated grant is not included.
- Al presented the ‘To Do’ list, which will outline all our activities for the event:
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To do list |
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Item |
% Done |
Comments Jan 18 |
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Logo |
Complete |
Matthew Chitty |
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Shade tents |
need to provide
shade/shelter to all |
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Chairs (at least 150) |
Need for all competitors
(approx 200) |
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Complete booking of PAC |
Al is working on this |
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Bottled Water |
Need to provide for
competitors, but |
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don't want to waste water |
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Program |
We should produce one, for
$$ Jeff |
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Jeff McKay will look at |
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Advertising on Website |
Jeff again?? |
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Printing of Score Cards |
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Athlete numbers |
Could be sponsored |
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Print Grids Open & FU |
34x44" approx $60 |
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Stationery (Marking Pens
etc) |
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Line Field |
To be done by West Shore
will need help |
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Set Up Day Aug 8 |
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Fred Usher Cup Awards |
We need something local |
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Pins |
Bruce will check on sales
items |
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Shirts, etc |
Bruce will check on sales
items |
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Vounteer Recognition |
What would volunteers get? |
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Clip Boads |
Need inventory, we have some |
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Volunteers |
Traffic Control, Scoring,
Field Crew |
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Scorers for Para Archers |
Agents to assist paras |
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Scoring/Registration |
Mary/Al |
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Traffic Control |
Volunteers? |
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Security |
CFAX trailer |
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First Aid |
St John Ambulance, Al to
contact |
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Website |
90% Jan 12 |
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Opening Cerm |
Official opening of our new
range |
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First Arrow? |
Mayor Hill? |
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Chris Perkins? |
current World Champion,
should |
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promote his attendance |
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Press Releases |
Need regular ones, use sport
host Vic |
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Targets |
Completed |
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Catering |
Wits End Catering
BBQ/Banquet |
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Pop to sell @ BBQ |
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Toilets |
Handicap toilets will Field
house work? |
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Accreditation |
Need ID Badges |
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Butts need at least 60 |
Club has 40 and centres -
need count |
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Butts BCAA 15 |
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Fraser Valley Archers 6 |
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Need screening and bags Mike
Hughes? |
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Rental Van (Judges) |
Jeff? |
· The Host Manual, which outlines the instructions of hosting the event is available on line at: http://www.archerycanada.ca/images/stories/FCA/Forms/hostmanuals/2010TargetFieldhostmanualJUL10.pdf . Al suggested that all who are interested in assisting could have a look at it.
· Opening BBQ – All agreed that this is a good opportunity to officially open our new range, parking will be a challenge, we may need to make some new parking areas near the entrance.
· During the event our offices will be at the Kinsmen field house on the grounds near the event fields.
· Al will bring the list to next Sunday’s shooting and present it to those members to get more help.
· Need standing committees to start soon!
· Budget – Al submitted the first draft budget to those present.
· Refreshments etc, we will probably supply water, however, the West shore recreation is a ‘closed’ shop for selling of anything else. Al will check into how much might be allowed.
· Opening BBQ – traditionally an opening BBQ is held to welcome competitors to the community, Al asked if it might be a good idea to tie this into an opening of the new range, that way we could use our own caterer, parking would be a problem and a shuttle system might have to be worked out. Parking could be on the range as it will be in August.
· During the event our offices will be at the Kinsmen field house on the grounds near the event fields.
· Volunteers are need for specific jobs, plus a ‘field crew of 4 or so will be needed daily for butt changes etc.
· It would be nice to produce a program so add space could be sold, needs a volunteer chair.