THE VICTORIA BOWMEN ASSOCIATION

Minutes Board of Directors Meeting November 29, 2011

1. Call to order: – the meeting was called to order by the President at the Wills’ residence, at 7:30 PM

2. In attendance:  Al Wills, Larry Gagnon, George Trattner, James Collett, and Mary Wills.

Absent: Bruce Somers, Bev Somers, Helena Myllyniemi and Tracy Klat

3. Chairman’s opening remarks:

Al welcomed all attendees, the fenced compound around the containers is finished and if you look VERY carefully, you can see grass growing!!.

4. Correspondence:
   1. Note from BC Registrar of companies that our 2010 report was not received, Al is checking into it..

5. Approval of Minutes of the Previous Meeting:

M George /2^nd James, that the minutes of the previous meetings (October 22^nd) be adopted as posted- Carried.

6. Reports - Round the table:.

• Membership (Larry) 65 members now, which is members for 2011 and new and renewals for 2012. Helena has sent an additional $1000.00 to BCAA, so we are up-to-date.
  • Haven’t heard from the Gary Oak preservation people.
• James – Questions on advanced course Nationals sponsorship and coaching training
• Treasurer (Helena) (via fax) – Submitted the financial sheet.
• Equipment (George) – Lessons – started 2 new sets of lessons 2 weeks ago, minor problems with timing, working with Adam re the dates/times. Will look into the other net for more space..
• Secretary (Mary) – No report

Business Arising from the Minutes

-        New enclosure, now locked same combination as the gate. Food for thought: Combinations will be changed each year, so that members can access the range and the fenced area, however the container keys will be restricted to the Board members. The 2 permanent butts will remain outside, will be discussed at future meetings.

New Business:

Commonwealth Place:

·       Winter/Spring Indoor Shooting times Jan 5 ’to 29 Mar ’12 (Thurs)

o   Fall Oct 4 (Thurs) to 20 Dec 12 (Thurs)

·       Net set up – George will check it out. We need more space, but not necessarily more butts.

·       Targets – We are using a lot of targets, recommended that newer archers shoot on 80cm targets and share, 40 cm targets not required or recommended for beginners.

·       Range Fence – concerned that the north west corner of the fence is not secure to keep people out, Tower fence is looking into it.

·       Advanced Course – lots of interests – George will coordinate will find a place and timings course would include fletching, strings, tuning etc.

·       Instructor Training – Al will look into dates costs approx $100/per student. The club normally assists in this cost.

·       Junior Lessons – George will coordinate lessons with Helena to better prepare juniors for joining the club.

7. Disbursements: As Helena was not there, Al advised anyone needing claims settled to contact Helena directly.

8. Time and Place of Next Meeting: January 17^th   2012 7:30PM, at Tracy Klat’s residence 103 Wera Road in View Royal (off Helmken north of old island highway, 1 km from the Island Highway View Royal exit) 598-7615.

9. Adjournment: Meeting adjourned at 8:45 pm.