THE VICTORIA BOWMEN ASSOCIATION

Minutes Board of Directors Meeting January 10, 2011

1. Call to order: – the meeting was called to order by the President at the Wills’, residence, 758 Cuaulta Crescent at 7:35PM

2. In attendance:  Al & Mary Wills, Bruce Somers, Helena Myllyniemi, George Trattner, , Tracy Klat.

Absent:  Larry Gagnon, Marlee Loiselle (Mary Wills recorded the minutes)

3. Chairman’s opening remarks:

Al thanked all for attending and hoped that 2011 would prove a successful year on our new property. We missed the opportunity to move the containers and now will have to wait for drier weather.

4. Correspondence:
   1. Various inquiries as to shooting times, lessons and groups.
   2. Use of property agreement from Provincial Capital Commission giving us use of the new property.
   3. Contact from a group organizing a bid for the 2016 Police and Fire Can AM games, a very large multi-sport games with over 1000 competitors, they want our support for their bid. The competition is Field, 3D and Target.

5. Approval of Minutes of the Previous Meeting:

M Bruce/2^nd Tracy, that the minutes of the last meeting be adopted as posted- Carried.

6. Reports - Round the table:

• (VP) Bruce – New locks have been installed on the equipment containers, the rental has been paid until Spring 2011. Bruce and Al met with a contractor about getting the road upgraded for general use. Once the road is done, he will make and area for the containers (50’x60’) and then Tower fence will install a chain link fence around the container area. This will allow for the containers and toilets to be housed in a secure area. Once the ground has dried somewhat we will look at getting the range dressed. The road work can go ahead immediately (subject to the contractor), however the other work will have to wait until March or April.
• George T – Commonwealth shooting time on Sundays has been going quite well, he has met with them and we should be secured with Sunday shooting times until March, when (hopefully) we will be moving outdoors. Jan 16 & 23 are in doubt.

The next classes start Jan 30 10AM - Noon. Then club shooting afterwards (12 – 2PM)

George will look into getting a sign made for information to be out while shooting is on.

• Helena M.  – Submitted the financial sheet. Our normal $500 deposit has been sent to BCAA. Helena put on a shooting class for St Michael’s University School between Xmas and New Years, 22 students. George Pearkes cancelled again as only 2 registered so course was cancelled.  Commonwealth (Thursday) courses are full 16 shooters in both.
• Tracy K.  – No report
• Mary W.  – No report

7. New Business:

New Property: Discussion on the use of the new range, it was agreed that until we are settled in the new property and have some experience on its use and our numbers, we would have to set up butts for each session. Bruce will look into a larger trailer for moving the butts behind the tractor. The goal for now is to get the club working again, with more members to assist with the work.

·       Discussion was held on the gate and whether a ‘swing gate’ would work better than the removable posts – Al will contact View Royal

 ·       Al reported that we have been invited to provide feedback to the Westshore Parks and recreation at a meeting being held by a consultant. Bruce and Al will attend.

·       Al has been contacted by the Principal of Sangster School about a damaged black board, Al will contact him about replacing it.

·       Discussion on a better way to move the equipment at Sangster, the present cart just doesn’t work well in inclement weather. Bruce will investigate a wagon or some other solution.

8. Disbursements: Work on Field entrance, road and secure compound M George/2^nd Tracy Carried

9. Time and Place of Next Meeting: April 4^th 7:30PM , 2011 at Tracy’s residence 103 Wera Rd., (View Royal).

10. Adjournment: Meeting adjourned at 8:30 pm.