THE VICTORIA BOWMEN ASSOCIATION

Minutes Board of Directors Meeting 11 may 2009

1. CALL TO ORDER

            Meeting was called to order by the President at 1930 

In attendance: Helen Myllyneimi, Al Wills, Mary Wills, Sonya Bell, Doug Bell, Bruce Reed, Greg Birtwistle, George Trattner, Sharon Cunningham, Tracy Klat, Allison Wieck, Bradley Clements

Absent: Bruce Somers

2. CHAIRMAN’S OPENING REMARKS

            Thanks to everyone for showing up.

3. CORRESPONDENCE

 Letter from the Base Commander – club is out of the property as of 31^st Oct 2009

Notice from Nanaimo F & G of their 3D shoot on 13 & 14 June 2009

Notice from Gold River club of 3D shoot 5&6 Sep 2009

4. APPROVAL OF THE MINUTES OF THE PREVIOUS MEETING

            Doug motioned, Al seconded / Carried

5. REPORTS:

a)      Greg – provided the hardcopy of letter from BComd that club out as of 31^st Oct

b)     Bruce R – May 1^st shoot had 30 archers out and made a profit of $407.82

c)      Tracy – FITA had a small tournament; Sun May 17 there will be another FITA Shoot

d)     Sonya – cooking went well at the shoot

e)      Doug – NTR

f)      George – 8 people out on the second week of his archery course

g)     Al – up to 109 members now

h)     Mary – NTR

i)       Helena – provided a detailed financial balance sheet; DND sent the missing invoice - all payments up to date; May 26,28 and Jun 10 up to 26 people from Esq High coming out to the range; starting now every two weeks the toilets will be cleaned

j)       Brad – JOP turnout is improving; some kids from Helena’s class look they might join

6. NEW BUSINESS ARISING FROM LAST MINUTES

Apr 8^th Bruce S. and Al went to meet with the Rangers.  They were not interested in having another club join – each member of the Vic Bowmen would have to be sponsored in if we were to have access to the Ranger’s land. Therefore, not looking like a feasible option at this point.

Mark Cramer  a member of the club attending the meeting has talked to the secretary of CRD’s Lloyd Rushton about use of their property. To progress talks with CRD Vic Bowmen would need to write a letter about the club and what its needs are in order to see if the CRD would have land it could use.  The directors asked Mark to proceed with talking to the CRD, especially paying attention to security issues, i.e. where could we store equipment and how would the public be kept away from a live shooting area.

Al – brought up issue of timing and cost of indoor shooting – thought the Commonwealth should be revisited as a possible venue. George has a contact there, Jason, whom he will speak to regarding dates between 15 Oct and 15 Mar, and cost thereof. Presently, indoor costs @4000 but club paying for more time than is really used.

7. NEW BUSINESS

Bruce R – 3D animals deteriorating; for $668 plus shipping the club could purchase a bedded buck Mule Deer and Antelope. Doug made a motion to purchase the 2 animals as described by Bruce. Sonya seconded, and the motion was Carried.

Al – suggested he could look into Camp Bernard as a possible location to put on a 2 day shoot to make more money.  Problem is not only the work required to transport everything out there but fact that 3D schedule has already been published for the year.

Greg – using the List of Action req’d to leave (as produced by the committee of Al, Bruce and Doug), he will go around with Sharon Beech from Properties to negotiate what needs to go from their perspective.

Bruce – found a person in Duncan who could move the equipment containers for $80/hr. Al said that Cow Bowmen might be able to store them or Bruce Somers could store them on his property if a short term solution was needed. Bruce will provide pricing info, how much can be moved and whether the containers need to be emptied or not, from his contact in Duncan.

8. DISBURSEMENTS

            George wants to purchase 1 doz , 2116 arrows – cost $100.  Passed.

9. TIME & PLACE OF NEXT MEETING

            15^th Jun at 1930

10. FOR THE GOOD OF THE ASSOCIATION

11. ADJOURNMENT

            Closed the meeting at 2026.  May 11