THE VICTORIA BOWMEN ASSOCIATION

Minutes Board of Directors Meeting 9 November, 2009

1. CALL TO ORDER

            Meeting was held at the Church of the Advent 510 Mount View, Victoria, BC, called to order by the President at 1930.

In attendance: Helen Myllyniemi, Al Wills, Mary Wills, Sonya Bell, Bruce Somers, Bruce Reed, Greg Birtwistle, George Trattner, Larry Gagnon.

Absent: Marlee Loiselle, Doug Bell, Tracy Klat

2. CHAIRMAN’S OPENING REMARKS

            Thank you to all those who contributed to the moving equipment from the range. Special thanks to Greg Birtwistle for his work in finishing up the commitment to the base.

3. CORRESPONDENCE

-        Letter from MP Keith Martin, to the Boys and Girls Club asking them to consider us for using their property.

-        Letter from Base Properties concerning the state of the inspections of the property.

                        Note there will be a final one coming soon.

4. APPROVAL OF THE MINUTES OF THE PREVIOUS MEETING

            M Sonia/2^nd Greg B / Carried

5. REPORTS:

a)      VP Bruce Somers – Boys and Girls club had to decline due to privacy issues, hopefully the letter from Keith Martin will help

          - All the toilets have been moved to Bruce’s property

- Lawn tractor etc have been moved back to the containers   

- Containers are now at the storage area at a cost of $500/year

-    Bruce and Al have looked at a piece of property at Luxton Fair grounds that has a lot of potential. We have also had a call from the Velox rugby club have not been there yet.

b)     Social – Sonia Bell – no report

c)      Past President – Greg Birtwistle – Finally finishing up with the base most everything is done

d)     Membership - Larry Gagnon – Memberships are coming in slowly only 3 in the last month

e)      Treasurer – Helena – Moving expenses thus far have been approx $1800.00

f)      Equipment – George Trattner – Finished course last week, next one in the new year

a.      Also running an intermediate course

g)     Bruce Reed - 3D Rep – No 3D shoot dates for this year

- Presented a report on the exit strategy that has been ongoing since the spring, all at 100%

h)     JOP – Mary Wills – No report

6. BUSINESS ARISING FROM MINUTES

None.

7. NEW BUSINESS

Greg Durward: - The President reported that the FCA is forming a foundation and there have been significant contributions made in Greg Durward’s name, the Board felt unanimously that the club should contribute a contribution will be made.

Membership Fees – A long discussion on membership fees as the renewal process has to start very soon. While the board recognizes that we do not have the significant expenses for the taxes on the property, it did not see how we could lower the dues, when any property we find will be a cost against future membership dues. Some members have already joined the Malahat Fish & Game and others the Cowichan Bowmen, the board did not see how we could subsidize the joining of any other organization.

It was noted that all members can shoot indoors, we will investigate different targets, which are easier to remove arrows from.

8. DISBURSEMENTS

            $500 for storage of the containers

-        Donation in memory of Greg Durward to the FCA Foundation.

9. TIME & PLACE OF NEXT MEETING

            11^th Jan, 2010 1930 at the Church of the Advent

10. FOR THE GOOD OF THE ASSOCIATION

            Members present gave their thoughts on the association

11. ADJOURNMENT

            Meeting adjourned at 2110.