THE
Minutes
Board of Directors Meeting 17 Aug 2009
Meeting was called to order by the President at 1933.
In attendance: Helen
Myllyniemi, Al Wills, Mary Wills, Sonya Bell, Bruce Reed, Greg Birtwistle,
George Trattner, Sharon Cunningham, Tracy Klat,
Bradley Clements, Bruce Somers
Absent: Doug Bell
2. CHAIRMAN’S OPENING
REMARKS
Thanks to everyone for showing up.
3. CORRESPONDENCE
Letter from Sharon Beech
(Properties) – regarding PILT and whether we would be out by end of Sep versus
end Oct to save money. Answer Greg
will give is NO. We will stay to
the end of Oct.
Bruce R. – received verbal
confirmation that Big Shoot archery is finally sending the animals
4. APPROVAL OF THE MINUTES
OF THE PREVIOUS MEETING
Al motioned, Bruce Somers seconded / Carried
5. REPORTS:
a)
Bruce R – work
party got a lot accomplished. Butts
pulled down in forest and shed painted; wood pile moved to one area in the
parking lot and one butt is left on the ravine side.
b)
c)
Bradley – JOP
turn out was OK. Thanked Brad for
all his work as this was his last meeting.
d)
George – equip is
in good shape. The stands/butts at
Commonwealth need replacing and indoor shooting is almost ready to go. 17th
Oct first indoor.
e)
Al – phoned B&G
Club, but was told that we don’t fit into their present plans; the original
request was followed up with their Board of Directors but they were not
interested in having another club on part of their property.
Bruce S. and Al will continue to see if any changes might take place
which might make the B& G Club more accommodating. Al said he would talk to MP
Keith Martin again to see if he could speak with the B &G Club to see if there
might not be some way to increase their interest in having us use part of their
land.
f)
Bruce S – Noted
that several people have been shooting who are not members.
Plaque with Victoria Bowmen and dates is finished – it can be seen the
evening of 12th Sep when the club has its final party. He also
pointed at that Willing Park is still a possibility, it would allow the club to
stay together – Al will phone them again.
g)
Greg – need to
really work on trying to get in at Willing Park
h)
Bruce R – Exit
strategy – he went through the list and crossed off what has been done.
Any changes that are made will be mailed to Greg and he can update the
list and email to everyone as needed. The lights will be kept for night
shooting. Need to figure out the cost of removing all the wood, and roofs from
the butts – Bruce S will take care of finding a contractor to cart it away.
Wed night the last butt and steel bridge will be removed from the ravine
side.
i)
6. BUSINESS ARISING FROM
MINUTES:
a)
If we were able
to get in to Willing Park there would be a lot of work to do such as upgrading
the road and fixing the flat area for FITA shooting. However, it would also
provide ample area for all the equipment and containers.
Bruce Somers will provide temporary storage for the containers if no land
becomes avail to us.
b)
Finances - the
term investments come up in Sep (to the amount of @17,000).
c)
Sep 12 is the
final bbq. Sonya will take care of food.
It will commence at 1800 and Al will incl this info in a newsletter.
Anyone who can think of former members, who might be interested, be sure to let
them know. Included in the newsletter will be an update as to where the club
stands as far as end date and what positions are open for the Board – Junior
Rep, Secretary.
7. NEW BUSINESS
AGM will take place on 28
Sep at 1930. Sonya will provide a
food platter. Al will take care of
the fuel for the bbq. Al and Bruce
S. will be the nominating committee.
8. DISBURSEMENTS
3D animals - $743.40. Passed
9. TIME & PLACE OF NEXT
MEETING
28 Sep 2009 at 1930
10. FOR THE GOOD OF THE
ASSOCIATION
11. ADJOURNMENT
Adjourned the meeting at 2036.