THE VICTORIA BOWMEN ASSOCIATION

Minutes Board of Directors Meeting October 22, 2007

 1. CALL TO ORDER

Meeting was called to order at 7:33 PM by the Secretary Al Wills as the President was not available.

 In attendance:

Tracy Klat                  George Trattner       Al Wills            Sharon Cunnigham
Helena Myllyniemi   Lynn Brochu                         Doug Bell      Mary Wills      Sonja Bell
Allison Weick                        Bradley Clements   

 Absent:  Greg Birtwistle,  Bruce Reed

2. CHAIRMAN’S OPENING REMARKS

Al explained that Greg had asked him to chair the meeting and outlined the VB meeting style to the new members of the Board.

 3. CORRESPONDENCE

·         Letter from Cops for Cancer thanking us for supporting their 07 campaign

 

 4. APPROVAL OF THE MINUTES OF THE PREVIOUS MEETING
M Tracy/ 2nd Doug  / Carried

 

5. REPORTS:

·         a. Tournaments - Tracy – Sept/Oct FITAs poorly attended – Last minute judge change was required.

·         b. 3D – 2 shoots scheduled for next year 2nd  March and 4th May, 2008

o   there has been some discussion on hosting a large, 2 day shoot and Camp Bernard in 2009.

·         c. Equipment – George New course starts next Saturday (27th) 8 registered so far.

·         d. JOP Reps – Allison/Brad -  Halloween Shoot this next Saturday $3 – 5.00 donation. Brad will be doing a newsletter soon – Reminder that Saturdays as not just for the JOP, adults are welcome.

·         e. Social/JOP – Mary – Has had about 10 coming out regularly. Helena will take over for Nov 17th.

·         f. Treasurer – Helena – $500 has been sent to BCAA for membership. Will cancel toilet pumping to lower field.

o   Alyssa and Tracy are assisting at the Sport Outdoor activity weekend at Pearkes Nov 3.

·         g. Membership – Lynn – No new members since last report. – Memberships are due anytime now.

·         h. Secretary – Al – Coaching Clinic on the weekend was successful – BCAA Dues will be increasing in 2008 for 2009.

·         i. Public Relations – Sharon – Has been working promoting the club to members of her ship, HMCS Winnipeg

6. BUSINESS ARISING FROM THE MINUTES

·         George asked when we could expect those who won the lessons to redeem them, but no one knew.

7. NEW BUSINESS

·         Coaching Clinic, M Tracy / 2nd Sharon That the participant fees for the candidates who attended the Coaching Course be reimbursed - Carried

·         VP – The Board discussed the vacant position of VP after Greg & Al had discussed it, Vesa Myllyniemi may be able to fill in if we could change to another night than Monday, however, may felt that Monday was our best night. The Board agreed that the President should talk to Bruce first.

·         Keys – Al explained that there are new keys for the club locks, if yours is not working contact him.

·         Theme Nights – The board discussed the lack of things for new members to do at the club. George Trattner volunteered to organizing scoring nights every summer club night and every second indoor night.

·         Drop In Day – It was also thought that a drop in day would be appropriate on one of our Saturday shooting times – December 1st was agreed upon – we will have drinks etc and some fun shooing.

·         Brad Clements offered to do a promotional Christmas card to assist in fund raising, the matter was turned over to the JOP.

·         Tracy discussed the 2008 Canada Cup, it was approved to see a bid to FCA for the tournament on the May long weekend 2008 (17 – 19 May 2008)

 

 

8. DISBURSEMENTS FOR APPROVAL

·         None

 

9. TIME AND PLACE OF NEXT MEETING.

           26th November 2007 Annual General Meeting 1930 (7:30 PM)

 

10. Adjournment

The meeting was adjourned at 2040.