Victoria Bowmen Association
Board of Directors' Meeting
June 27, 2005
Victoria Bowmen Clubhouse
Present:
Greg Birtwistle, Tracy Klat, Cliff Allan, Al Wills, Vanessa Steffens, Mary Wills, Lorrie Sommerville, Victoria Allen, Shirley Wong
Absent:
Vesa Myllyniemi, Aaron Rodd, Helena Myllyniemi, Bruce Somers
1. Meeting called to order at 1914 hrs.
2. President's opening remarks: Club doing very well; very happy with progress of everything and noted that the club has a good cross section of archers.
3. Minutes of the April 25, 2005 and May 30, 2005, board meetings were presented for approval.
Motion to accept minutes of April 25th as amended; May 30th, 2005 as presented by Cliff Allan.
Seconded by Mary Wills; carried.
4. Business arising from the minutes: Not at this time.
5. Correspondence:
5.1 Al Wills submitted additional correspondence from the Inner X Archery Academy, from Lagos Nigeria. Update: they are now planning to visit in August.
5.2 Tracy Klat submitted recent copies of the U.S. Archer Magazine.
5.3 Al Wills submitted a copy of the 2005 Property taxes for the archery range, noting that we now will need to sell at least 110 memberships just to cover the cost of the taxes. It is expected that the property taxes for the 2006 year will be approximately $10,000.00
6. Reports:
6.1. President: No Report.
6.2. Vice President: No report
6.3. Past President: No Report
6.4. Secretary: No Report
6.5. Membership:
Lorrie submitted the following report:
As at June 27, 2005, we have 203 members (81 are JOP members). This is “up” considerably over last year. More families are joining the club, and based on the number of phone calls I’ve received, we should see more people joining in the next few months as their other sports start to wind down.
This is my last ‘official’ meeting as Membership Director for Victoria Bowmen Association. Shirley Wong has agreed (read ‘been arm-twisted’) to fill the position for the club. Thank you, Shirley.
It has been a pleasure to be a member of the Victoria Bowmen executive over the past years, and I’ll miss the interaction with all of you. Don & I will be renewing our membership with the club next year, and plan on attending as many shoots as possible. So it’s not really good-bye – you can’t get rid of me that easily!! – just a long-distance relationship with Victoria Bowmen.
I will be in Victoria until the end of August. If you’re ever in the Seattle area, or want to come down to shoot any of the tournaments in Washington State, there’s always room at our house! Best wishes for future club endeavours. To use an “Angela” quote, “may all your arrows fly straight”.
Yours in archery,
Lorrie Starkweather (nee Sommerville)
Yours in archery
6.6. Tournament:
The June FITA and Canadian 900 went well in my absence; Thank-you to all the club members that helped out. Our summer shoots are July 10/11 and August 13/14 are FITA Stars with a Canadian 900 Round on Sunday. Canadian 1200 Round on August 28th.
Club Products: sold $182 worth of items on Sunday. Our young JOP archers looked great in their club shirts. We are sold out of Club hats and would like to place an order for 12 more.
6.7. JOP:
Cliff reported that Sunday was the best JOP Championship ever. The numbers were down from last year’s 58, with a total of 49 shooters competing.
I would like to thank Andy Gojmerac and his crew for the food. A big thanks to Vanessa Steffens and Gayle Miskosky for all the draw prizes;. Every kid received a prize. The DVD/VCR player ($100 + value) was won by Norman Nelson of Greenwood. All the parents were a great help.
The judging fees were waved and their lunches were on us. The BCAA covers their travel costs.
I’m planning on doing more fun shoots and I hope to do two 3D shoots on the FITA field. The first 3D I hope to hold on July 23rd. I will be doing extra coaching on Tuesday’s and Thursday s.
I am seriously thinking of taking two years off due to personal and health problems.
6.8. Treasurer: No Report
6.9. Field: No Report
6.10. Junior Rep:
Vicki reported that JOP Outdoor Tournament was a lot of fun and everyone enjoyed themselves. A total of $57.50 was made from 50/50 ticket sales.
6.11. PR: No Report.
6.12. 3-D/Bowhunting: No Report. .
6.13. Trophy: No Report
6.14. Equipment: No Report
6.15. Social: No Report
6.16. DND: call to Grant Kitching’s at DND
7. AdHoc. None at this time.
8. New Business
8.1. Welcome to Shirley Wong who has graciously volunteered to cover the position of Membership Director until the AGM director elections.
8.2. Tracy would like to purchase additional club hats and Golf style shirts for the club merchandise inventory.
8.3 Mary will require a food float for the 3D and FITA shoots on July 10th. .
8.4 Tracy and Al have prepared projected budget forms for club directors to complete, in hopes to better forecast expected expenditures. Request that budgets be submitted for the next director’s meeting.
8.5 Canadian Championships were in New Brunswick (2006 in Quebec)
8.6 Discussion concerning how the club will come up with the additional $10,000 for taxes as this is new (we haven't been paying for the last 2 years) costs. The consensus was that dues will have to rise significantly. This item will be publicised, placed in the club newsletter and added to the agenda of the AGM September 26th.
9. Disbursements:
9.1. Cliff Allan – float, paint &paint $ 108.55
(6) Bowstrings $ 90.00
Ink, paper, balloons, gas$ 50.64
Club – Social Expenses $ 74.00
Lorrie – Laminating/copying $ 49.53
Andy G. – BBQ supplies $ 257.60
Motion by Tracy Klat to disburse funds as presented; Seconded by Lorrie Sommerville; Carried
10. Next meeting: Monday, August 15, 2005, 1900 hrs
Victoria Bowmen Clubhouse
Motion to adjourn
11. For the good of the association
Meeting adjourned at 2008 hrs.
/vs