March 10th, 2003
Victoria Bowmen Club House
DND – Wilfert Rd.,
Victoria, BC

Present: Al Wills, Tracy Klat, Angela Cramer, Bruce Reed, Keith Pickering, Mike Hughes, Lorrie Sommerville, Scott Sommerville, Bruce Somers, Cliff Allan, Helena Myllyniemi, George Trattner, Mary Wills.

Meeting called to order 19:02

1.0 President’s opening remarks.
Brief reminder of the running format of the meeting and that instead of following agenda, we would just run reports by going around the room and addressing specific people as required.

2.0 Correspondence:
Al received copy of clubhouse fire department inspection for property. Failed due to lack of fire extinguisher and also missing “CSA” certification from wood stove. Action: Al Wills to call for building inspection and also try to track down 2 fire extinguishers.

3.0 Approval of Minutes from previous meetings:
Moved by Mary Wills, seconded by Bruce Comers that the “Minutes provided for the previous (Mar 10th, 2003) BOD meeting be accepted as supplied. Carried

4.0 Acceptance of Agenda for tonight’s meeting bypassed.

5.0 Reports:
5.1 President: Talks continue for possibility of joint building project with Victoria Football, however current estimated building cost in now in excess of $400,000 which makes it cost prohibitive for Victoria Bowmen to partner. However, should additional funding/partners in the project come forward, there is still the possibility that it could happen. Al and Bruce have upcoming meetings with associated parties to discuss funding from BC Lotteries, Juan de Fuca Rec. or even the Navy as potential other partners.
5.2 Vice President: See presidents note
5.3 Past President: n/a
5.4 Secretary: No report for BOD business.
5.5 Treasurer: See financials as provided
5.6 Membership: No list this evening. Tracking down members that have not paid for 2003 dues and are trying to find work arounds to paying membership.
5.7 Tournament: -
Tournament Report
March 10,2003

FCA Indoor Championships
We had 16 archers. Metal winners at our site were Angela Cramer 1st, Lynne Durward 2nd , Coleman Knight 2nd , and Eric Walker 3rd.

Gym rental 5hrs x $37.00 = $185.00
Targets 32 x 0.30 = 9.60
Scorecards 0 x 0.10 = 0
Judge 1 x 10.00 = 10.00
Total cost $204.60

Other expenses
Mail $ 3.26
Photo copy $ 1.72
Total $ 4.98

Archers 16 x $15.00 = $240.00

Profit $35.40

Note: FCA required a fee for each archer. Submitted to FCA $62.00.

Tracy Klat
Tournament Director

5.6 Field: Continued improvments on course
5.7 DND Representative: n/a
5.8 Public Relations: n/a
5.9 Junior Rep: Thank you for helping defer costs for Canada Winter Games.
5.10 JOP Director:
5.11 3D / Bowhunting: - May need some repair materials. To investigate with Mike Hughes and report back.
5.12 Trophy:

5.13 Equipment: n/a

6. Business Arising From the Minutes
Bruce Somers requested report on Victoria Sports and Outdoors Show:
From – show went well considering the rush and apparent disorganization from the show people. About 30 people took brochures our of and estimated 100 –150 viewers per exhibition. Worth considering with more preparation for following years. Special thank to Jim Bissenden from Cowichan Bowmen for his wonderful MC work during the exhibition.

7.0 New Business:

7.1 – Agreed that the “official” shooting nights for the 2003 spring/summer season are as follows: JOP program – Tuesdays and Thursdays 6:60PM until sunset. Main “club” night (adults) would be Wednesday night for all new prospects to come out and learn about archery.

7.2 – Work Party (Club Clean UP Day for Tracy) for 2003 will be Saturday, May 3rd, starting at 9:00AM. “Todo list” to be posted on clubhouse chalkboard. Highlight for this year is a new roof on the clubhouse. Tracy Klat to investigate cost of disposal bin for days work. Mary Wills to organize food/BBQ.

8. Disbursements:
Motion by Bruce Somers, seconded Lorrie Sommerville that all supplied dispersements/expenses presented be settled.
Carried.
Sophie Roberts: $16.00
Curtis Hobson: $16.00
Cliff Allen $244.70

9.0 Next Meeting:

Date 14 APR. 2003
Time 7:00 PM
Place VB Club House

10.0 For the good of the association n/a

Meeting Adjourned: 20:35

/lm