Victoria Bowmen Executive Meeting

November 28, 2001

The Wills’ Residence
498 Wendey Drive
Victoria, BC

Present: A. Wills, L. Sommerville, C. Allan, B. Reed, H. Myllyniemi,
V. Myllyniemi, T. Klat, M. Wills, G. Birtwistle, S. Roberts

Absent: T. Murphy, K. Pickering, G. Durward, M. Hughes, B. Somers
  1. Meeting called to order at 7:45 p.m.
  2. President’s opening remarks.
  3. Minutes of the October 24, 2001, meeting were circulated.

    Moved by Tracy Klat, seconded by Bruce Reed "that the minutes be adopted as circulated." Carried
  4. Business Arising From the Minutes:
  1. Correspondence:
    1. Tracy Klat received an invoice from FCA for FITA tournament fees; the FCA Tournament Package (to be put in tournament book); an email from Abbotsford regarding and Indoor 900 Round in February.
    2. Al Wills has sent a letter to the Base Commander regarding the Outdoor Range, and has received no reply.
  2. Reports:

6.1 President: No report.

6.2 Vice President: No report.

6.3 Past President: No report.

6.4 Secretary: No report

6.5 Membership: No report.

6.6 Tournament: Tracy Klat advised that she is pleased to announce that archery is back in the BC GAMES. She has received the invoice from FCA for the tournament registration. Victoria Bowmen to be a host site for the FCA Regional Indoors, March 3 or 4, 2002. Tracy sent an email to the club judges requesting them to choose which dates the want to judge. They are to respond by December 7. At the next meeting Tracy will have the Judge schedule ready.

6.7 Treasurer’s Report: Helena Myllyniemi provided a financial report to November 28, 2001. Helena advised that she has received the outstanding cheque from the Municipality of Saanich, and that DND has not cashed the November rent cheque as yet.

6.8 JOP Rep: No report

6.9 JOP Director: Cliff Allan advised that the indoor facility at John Stubbs is working out well. We are seeing a good turn out for JOP, as well as adults. Quite a few new JOP members are turning out.

6.10 Public Relations: No report

6.11 3D / Bowhunting: Greg Birtwhistle and Bruce Reed advised that they would like to put on a 3D shoot at the same time as the Queen Victoria Shoot, (May 26). They are attempting to do this 3D as a point shoot for the Island.

6.12 Trophy: No report.

6.13 Social: No report.

6.14 Equipment: No report.

6.15 DND Representative: No report.

6.16 Field: No report.
  1. New Business:
    1. Christmas Shoot / Party: Bruce Somers had offered the use of his home/yard for our Christmas Shoot, but as we now have the use of the gym at John Stubbs Elementary, we will be hosting the event at the school. Mary Wills will speak with the maintenance staff at the school to check into the possibility of us having food in the school. Cliff Allan has some novelty targets, and Greg Birtwistle and Bruce Reed will bring in some 3D animal targets. Discussion occurred regarding start/finish times, and it was decided to start the shoot at 9:30 a.m., to be finished by 1:00 p.m. Mary Wills will purchase 5 turkeys for prizes. Lorrie Sommerville will do the 50/50 shoot. Approval was given for Mary Wills to spend up to $150.00 on food / turkeys.
    2. Outdoor Range: A copy of Al Wills' letter to the Base Commander was circulated to the Board members in attendance. Discussion occurred regarding the possibility of DND doing a "land swap" with a developer for part/all of the land the range sits on. Jacques Von Bodegraven had provided the name of person who might be interested in leasing us some of his acreage.
    3. Indoor Facility: Discussion occurred as to why it took us so long to find out about the John Stubbs school facility. The gym is working really well. The Board requested Al Wills attempt to extend our rental agreement to April.
    4. Membership Fees: Discussion occurred regarding either charging target fees to members shooting indoors, or increasing the membership fees. The Club is not in a financial position to maintain the current membership fees, and there has not been an increase in at least 10 years. Further discussion took place regarding possible fee increases, and that if the fees were increased significantly the club would lose members.

      Moved by Helena Myllyniemi, seconded by Mary Wills, "that the Victoria Bowmen hold an extraordinary meeting on January 22, 2002, 7:00 p.m., at the John Stubbs Elementary School gymnasium, for the purpose of putting forward a motion to increase the membership fees to $136 for single members / $210 for family memberships." Tabled to January 22, 2002
    5. Life Members: Discussion occurred regarding Life Members not paying their own BCAA/FCA dues. Some members felt that the Club should not have to underwrite these fees for Life Members. Further discussion occurred as to why this should change now, as the Club has historically paid these fees. The Board will look into creating a Bylaw concerning Life Memberships.
    6. BC Summer Games: Bob O’Brien sent Al Wills a report. Al advised Bob that the Victoria Bowmen will help Nanaimo with the Games, and possibly rent them our butts and timers.

8 Disbursements:

Cliff Allan

Lorrie Sommerville

Moved by Tracy Klat, seconded by Greg Birtwistle, "that the disbursements be approved for payment."

9 Next Meeting: Wednesday, January 16, 2002
7:30 p.m.
The Myllyniemi Residence
3210 Browning Avenue
Victoria, BC

10 For the good of the association

11 Meeting Adjourned: 9:30 p.m.
/ls