Victoria Bowmen Executive Meeting  

August 22, 2001

Victoria Bowmen Clubhouse

Present: L. Sommerville, C. Allan, B. Somers, H. Myllyniemi
T. Klat, B. Reed, A. Wills, D. Petitpas, K. Pickering

Absent: V. Myllyniemi, T. Murphy, K. O’Brien-Gaudet,
M. Yager, A. McCrea, G. Birtwistle
  1. Meeting called to order at 7:30 p.m.
  2. President’s opening remarks.
    Vesa Myllyniemi unable to attend this meeting. Bruce Somers, Vice President, welcomed everyone to the meeting.
  3. Minutes of the June 20, 2001, meeting were circulated.

    Moved by Bruce Reed, seconded by Keith Pickering, "that the minutes be adopted as circulated." Carried
  4. Business Arising From the Minutes:
    1. Helena Myllyniemi advised that the last email received from Kazakhstan Archery advised that only one archer would be provided with a visa to travel. The rest were considered a risk for immigration, so no visas were issued.
    2. There are still "work in progress" items from the last work party.
  1. Correspondence:
    1. A letter was received from Susan Lemke, (appointed by BCAA as coach/team leader for the 2003 Canada Winter Games), requesting info on archers who will be eligible to qualify for the 2003 CWG.
    2. Request received from the Society of Creative Anachronism for the use of the range on Monday nights. They are looking for a reduced rate. Some of their group are members of the Victoria Bowmen.

      Discussion occurred. Executive does not have a problem with the group using the range, however we need more information prior to making a decision. We would prefer to encourage membership in the Club.
    3. An email was received from Greg and Lynne Durward requesting financial assistance to attend the World’s in Beijing.

      Discussion occurred.

      Moved by Tracy Klat, seconded by Dan Petitpas, "That the Victoria Bowmen Association provide funding of $500.00 each to Greg and Lynne Durward."
      Carried
  2. Reports:

6.1 President: No report.

6.2 Vice President: No report.

6.3 Secretary: No report

6.4 Membership: Keith Pickering advised that there have been 28 new members/renewals over the summer.

6.5 Tournament: Tracy Klat advised that we had 10 archers attend the FITA Star on July 1st. On July 12th we held a Canadian FITA in the late afternoon and 8 archers attended. The last shoot of the outdoor season is the weekend of August 25/26. All the results have been posted.

Canada Cup 2001: This year’s shoot made $612.90. (Revenue & Expense report was provided to the executive). There were 26 archers that shot, 2 dropped out due to illness and will be refunded their registration fees, and 1 no-show that did not pay. The ZAS team did not show up. I received lots of positive comments from everybody who shot, and they liked the option of shooting a double or a split FITA. Thank you to all who helped out. You made the tournament great!

6.6 Treasurer’s Report: Helena Myllyniemi provided a financial report to August 22, 2001.

6.7 JOP Rep: No report

6.8 JOP Director: Cliff Allan reported that JOP is slowing down. Quite a few family groups are turning out on Tuesday/Thursday evenings. The indoor season will be a problem, and we can guarantee losing a lot of members if an adequate facility is not located.

6.9 Public Relations / Newsletter: No report

6.10 3D / Bowhunting: Bruce Reed advised that they wish to purchase another target bag. The Hard Luck Shoot is to be held October 14.

6.11 Trophy: No report.

6.12 Social: No report.

6.13 Equipment: No report.

6.14 DND Representative: No report.

6.15 Field: No report.
  1. Old Business:

    7.1 Bruce Somers advised that there has been no news on the property to date.

  2. New Business:
    1. Bruce Reed advised that a "lost & found" board has been installed near the bulletin board. Seems to be working.
    2. Cliff Allan requested approval to hold a Club Championships (900 Round) prior to the Annual General Meeting. Date suggested: Saturday, September 22nd.
    3. Executive appointed Bruce Somers as the "nominating committee" for the Annual General Meeting.
    4. Moved by Bruce Somers, seconded by Cliff Allan, "That the Victoria Bowmen Association waive membership fees for 2002 to those archers who attended the Canadian Nationals in 2001. Those archers being: Angela Cramer, Tracy Klat, Sophie Roberts, Greg Durward, Lynne Durward." Carried
    5. Moved by Bruce Somers, seconded by Helena Myllyniemi, "That the Victoria Bowmen Association award Marlee Loiselle an Honorary Membership for 2002 effective immediately." Carried
    6. Moved by Bruce Somers, seconded by Lorrie Sommerville, "That the Victoria Bowmen Association award Vesa Myllyniemi a Life Membership".
      TABLE TO ANNUAL GENERAL MEETING

9 Disbursements:

Holly Hitchen $70.00 ($50 reimburse Canada Cup entry, $20 to replace Marcus’s jeans ruined while helping out at Canada Cup)

Bruce Reed $180.00 to purchase 6 silhouette bags.

10 Next Meeting: Annual General Meeting
11. Meeting Adjourned: 8:45 p.m.