Victoria Bowmen — Board Meeting

April 21, 1999

Present: V. Myllyniemi, B. Somers, M. Loiselle, A. Wills, T. Klat, M Hughes, S. Roberts, V. VanSchaik, J. Clark, M. Yager, A. McCrea, S. Botulenko

1. Meeting called to order @ 8:00pm

2. Presidents opening remarks -Vesa Myllyniemi

3. Minutes of the March 24, 1999 meeting were approved as circulated.

Moved by T. Klat, seconded by A. McCrea, -carried.

4. Business arising from the minutes:

4.1 John Stubbs School: still working on it

4.2 BC Summer Games: Bruce was not able to attend a kick off reception where the new CEO was introduced.

4.3 School mail out for new member is complete: I Brown

4.4 Netting: Vesa is still working on it

4.5 Club coffee pot: John purchased a new coffee maker from Canadian Tire and it is stored in the green shed

4.6 Top Ten: Victor will send the information to Mark to be published in the newsletter

 5. Correspondence noted and filed: 5.1 Victoria Bowmen Newsletter went out

5.2 Bill came in

 7. Reports: 7.1 President: -Vesa welcomed everyone.

7.2 Vice President: -Bruce/nothing to report

7.3 Secretary: -Marlee/nothing to report

7.4 Past President: -Bruce/nothing to report

7.5 Membership: -Al/ Al reported that we have a credit with BCAA and

to date renewals (99) - 112

 7.6 Tournament: -Tracy/ Fita went well and there we three participants who achieved their FITA STAR*. Tracy is need of score cards for all shoots and will order new cards up to a cost of $100.00.

A reminder to all shooters and family to be friendly and polite to the commissioners. remember the old saying "honey attracts more bees, than vinegar" ACTION: Tracy

7.7 JOP: Alice/ Reported that she will contact JOP’s to attend the work party May 8 ACTION: Alice

7.8 Public Relations: Ida/ no report

 7.9 3D/Bowhunting: John/ Reported that the April shoot was a great success with 75 shooters and 5 cubs. They made a profit of $925.31 and had total expenses of $205.00. Congrats to John and crew!

Sergey suggested that the 3D committee hire a person for the day of the shoot to be "crew" or contact local school for a work experience student.

3D is also looking at doing 50/50 draws to raise door prize money

3D Shoots for ‘99: June 6

Hard Luck Shoot: October 24

7.10 Trophy: Tom/ absent

7.11 Target: Victor / no report

7.12 Equipment: Vesa reported that that we are in need of DONACONDA for the butts ACTION: Vesa

7.13 DND: Al/ nothing new to report

7.14 JOP Rep: Sophie/nothing to report

7.15 Entertainment: Angela/ absent

7.16 Newsletter: Mark/ Reported that the next edition of the newsletter will be ready

for mailing by next Friday. Mark will looking a printing service that will copy and mail out the newsletter. He will also look into emailing those that have access to cut down on costs and time.

7.17 Field:

 8. Old Business: 8.1 -none 9. New Business: 9.1 Repairs to the Clubhouse:

Al reported that we are in need of a HANDY PERSON to fix up the interior of the Clubhouse... It looks like the floor and cupboards/counters are the first two items to be fixed. Sergey was asked to assess what need to be repaired and do up a cost proposal.

9.2 ’99 grass cutting: Cliff will be paid from May to July 30,. Moved/seconded and carried (Al Wills and Tracy Klat)

9.3 Parking Lot courtesy please remind all shooters and family that there is an "in" and "out" and not to block the "exit"

9.4 SAITO TRUST FUND: there has been an Archery trust fund set up in memory of Jim Saito. Al Wills is collecting for FCA.

Moved/Seconded and carried (Al Wills and Mike Hughes) that Victoria Bowmen donate $200.00 to the trust fund"

9.5 Club Jackets: some interest in getting a club jacket and Bruce will contact his brother for samples/costs etc. ACTION: Bruce

 10. Disbursements at this meeting: -none to report 11. Meeting adjourned at 9:10pm

12. Next meeting: May 18, 1999 Time: 8:00pm Place: Clubhouse