Victoria Bowmen / Board of Directors Meeting
October 28, 1998

Present: V. Myllyniemi, B. Somers, M. Loiselle, M. Wills, A. Wills, T. Klat, A. McCrae, I. Brown, J. Clark, S. Roberts, A. Pretty, V. VanSchaik

1. Meeting called to order @ 7:10pm

2. Presidents opening remarks -Vesa Myllyniemi

3.
4. Minutes of the September 20, 1998 AGM approved as circulated.
Moved by T. Klat, seconded by J. Clark, carried.

5. Business arising from the minutes:
5.1 Tuesday night indoor shooting  -Al Wills

6. Correspondence noted and filed:
6.1 '98 Society Act  -Al Wills
6.2 Memorandum for renewal for the Outdoor range  -Al Wills

7. Financial Report:

8. Reports:
8.1 President:  -Vesa welcomed everyone.
8.2 Vice President:  -Bruce/no report.
8.3 Secretary:  -Marlee/no report.
8.4 Past President:  -Bruce/no report.
8.5 Membership:  -Al/ current member '98 -166 renewals ('98/99)     - 17

  Al circulated a fact sheet and welcome letter that all new members will receive.
8.6 Tournament:  -Tracy/'99 Fita dates have been set and will be circulated at the November meeting.  The November 15 Coaching course has 7 registered to date.
8.7.   JOP:  Alice reported that JOP got off to a good start.  There is a Halloween shoot coming up that should be lots of fun.  JOP is looking for fundraising ideas to assist with cost to attend JOP Indoor tournament in March.
8.8.   Public Relations:  Ida reported that she is working on free advertisement with:
the sports editor of the Times Colonist the local community papers Shaw Cable community bulletin board Ida is also doing Fundraising with Chocolate bar sales and has been looking into Cash Calendars sales.
8.9  3D/Bowhunting:  John reported that they had a fun 3D shoot on October 19, 1998.
John is doing an inventory count on the McKenzie animals and repairing existing targets.
8.10   Trophy:  Tom/no report
8.11   Target:  Victor/ a welcome went out to our new member.
8.12  Equipment:  Vesa reported that the floor on the trailer has recently been repaired.
8.13  DND:  Al reported that the contract for the outdoor shooting has been signed and he also has a signed contract for the Saturday indoor shooting.  He is still negotiating a weekday night.
8.14   JOP Rep:  Sophie/no report
8.15   Entertainment:  Angela/no report

9. Old Business:
8.1 Auto phone dialing service:  Al reported he has a contact person with a company called Psychosoft Corportation about their product called: BIG MOUTH.  The cost for the machine would be approx. $500.00.

10. New Business:
9.1 2000 BC Summer Games:  Marlee reported that she has been asked to be Sport Chair and would like to seek support from Victoria Bowmen.  And all said YES!
Bruce said he had a contact in the school board and would look into possible venues and accommodations.   Action: Bruce
9.2 Executive membership size:  Al reported that if we want to change the current size it would have to be brought up at the next AGM.  Al will bring a working copy of the constitution to the next meeting.  Action: Al
9.3 Club Lessons:  Bruce reported that he has been contacted by a First Nations group to have archery lesson.  Bruce has arranged for these lesson but raised he question about a Club policy around lesson?. Currently it was his understanding that the instructor get an honorarium and the organization pay $30.00 towards equipment maintenance.  It was discussed and decided that the club need a more formal policy.     Action: Vesa/Cliff
9.2 Hall of Fame:  Fred Usher is being inducted into the Hall of Fame on November 7, 1998.  His wife Doris (and partner) has been asked to attend a dinner at the Princess Mary and it was suggested that Victoria Bowmen support Doris and purchase a table of 10.
Moved by Al, seconded by Angela that "we spend $300.00 towards the cost of sending up to 10 members to attend the above mentioned dinner"
Action:  Bruce
9.3 FYI:  Mike Miller was speaking to Angela about an adult archery program they are running up in Parkville and wondered if there would be any interest in Victoria.

11. Disbursements at this meeting:
$119.70 (mugs and ribbons), $29.31 (lumber/lightbulbs), $54.00 (beaver lumber),
$315.74 (scoreboard controllers), $96.93 (refund for world judge),
$588.50/$115.56 (world finest chocolate sales), $567.10 (FCA FITA fees), $50.00 (coaching clinic books)
12. Meeting adjourned at 8:22pm

13. Next meeting: Tuesday November 18, 1998
Bruce Somers 519 Witty Beach Rd.  (478-9951)

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